Signature Authority

Safe Signature Authority: Who can sign what?

A signature authority regulates the representation of the own enterprise towards third parties as well as the internal correspondence. A signature commits the own company to legally enforceable actions. Examples are: orders, order changes, purchase and sales contracts, employment contracts, offers, delivery and service contracts, banking transactions, etc.

Hence our recommendations: 

1. Issue signature authorizations in writing so that the authorizations are clearly documented.

2. The granted signature authority should correspond to the agreed delegated authority.

3. Have a binding and clear signature policy in place.

4. Document all agreed signature authorities in a central register.

Our software 'LEAD' offers you the following:

1. Documentation: All signature authorizations per person and company are available in a central register (single source of truth) and always up-to-date.
2. Audit: Any changes to the signature authority will be recorded in an audit report. Thus, historical data is always available.
3. Report: As an overview (company group or individual companies) and as a download you will receive all the authorized signatories in one document.

4. Communication: You always have an up-to-date communication list of all authorized representatives at your disposal if important information is to be sent.

5. Process optimization: The change management process when employees change or after an employee leaves is made easier and faster.
6. Efficiency: Helps the organization quickly find the right person who has a specific signature authority.

We develop together with you a 'Signature Policy' and our 'LEAD' software documents all signature authorizations, including audit trail.